Communication Management Plans

A communication management plan is a document that will help guide a project. It is part of the overall plan for the project’s communication for the lifetime of the project, and will also define the communication requirements and how information is distributed during for the project. The Project Manager take a proactive role in ensuring effective communications on a project, taking a contingency approach to communicating with employees and communicate on a personal level. They can also suggested methods or technologies for conveying the information to the team and stakeholders and what will be the frequency of communication.

Project communications management is an important part of the project life span. Failure to communicate during the starting phases of a project may result in an unclear project scope and unrealistic schedule for each phase. A communication management plan’s goal is to ensure a timely and appropriate generation, collections, dissemination, storage and disposition of project information. One of the main things which should be address is the communication requirements for stakeholder; the people who may be impacted by the success or failure of a project. Therefore, inclusion of their perception regarding the project is important for the communication management plan’s success. Having a communication plan for stakeholders is an important element in project management, and needs to be carefully formulated. Its layout generally includes the stakeholder identified roles and the designed management strategy. The information to be communicated must have an appealing format, meaningful content, and good level of detail.

Stakeholder Management is an important discipline that any project manager can use to win support from others, helping to ensure that the projects succeed where others may have failed. Analysis of the project’s stakeholder is the technique used to identify the key people who have to be won over the life span of a project. Building the support that will help the project succeed. A project manager can use the opinions of the main stakeholders to shape projects at an early stage, making it more likely they will support you. Their input can also improve the quality of your project. A project which has gained main support from the stakeholders may win more resources, making more possible that the projects will be successful. By communicating with stakeholders early and frequently, the project manager can ensure that they fully understand what the team is doing and understand the benefits the project.

If issues starts to arise an escalation procedures for will help to resolving issues and may result in a revision procedures for updating the communication management plan. For communication to success each member of the project team needs to have a mixture of technical and soft skills, like social networking communication. If communication is still an issue a glossary of communication terminology can be used to help the project team communication on a more common ground. One popular communications method is weekly reporting method, when every employee composes an e-mail report, communicating the to team about information on their activities of the preceding week, plans for the following week, and any other information deemed relevant to the group.

In conclusion, a communication management plan is an extremely important part of leading a successful project. Project managers define how to format communications with their team members and stakeholders. Having a successful and clear relationship with stakeholders helps a project gain support and resources for a team. The support of stakeholders, a team’s hard and soft skills set contribute greatly to a project’s success and defined by the communication management plan.

Critical Thinking Skills a Dragon Slayer Could Appreciate

One can only imagine what life was like, growing up on Mt Olympus.  Apollo was given the knowledge and wisdom needed to slay dragons and play his music from just one source, his father Zeus.  Zeus was a great teacher providing doctrines and guidance in human nature and after all, who can argue with a god?  Apollonian knowledge involves common sense and good judgement…timeless critical thinking skills that are valuable, especially in today’s society.

At the beginning of the summer, I saw my Apollonian self as one with a passion for knowledge.  My biggest strength is an eye for context as I determine an appropriate solution to a problem.  I picture myself creating and developing something new that will change the world of computers.  For now, I plan to transfer the knowledge I’ve gained from my current university into a successful career in Information Technology.  Upon further reflection, I’ve learned that employers are not only looking at specialized career skills but seeking employees with good thinking and communication skills.

Many job postings list “critical thinking skills” as a prerequisite for employment.  But what are the critical thinking skills a potential employer is looking for, and what is it not?  Concepts I think are helpful to understand are egocentrism, critical thinking standards, and emotive language.

Egocentrism is the tendency to see reality as centered on oneself.  Egocentrics are self-absorbed people who view themselves as superior to all others.  Self-serving bias, an extremely common byproduct of egocentrism, allows people to overrate themselves.  Egocentrism can be a barrier to landing and maintaining a great job.  While preparing my resume, it is important to be able to look honestly at my personal strengths (and weaknesses) as I list them.  I want to seek out jobs that align with my actual goals and interests.  During the interview, I want to communicate genuine successes and accomplishments.  I am proud of my work throughout my college career, both on and off campus.  In addition to successfully completing coursework with a 3.33 GPA, I have become involved in several extracurricular activities.  I want my potential employer to understand who I am and why I would be an asset to any company.  In addition, many companies are looking for team players.  Team players don’t let egocentrism skew their ability to work effectively with others.  Through understanding the barrier of egocentrism, I will find the perfect career match bringing success, genuine happiness, and longevity.

When a potential employer lists critical thinking as a prerequisite for a job, I think of the critical thinking standards, the cognitive skills and intellectual standards needed to effectively identify, analyze, and evaluate arguments and truth claims.  Computer technology jobs require employees to think critically, especially in the area of programming.  Programming a computer to perform complex operations is probably more demanding of critical thinking skills than almost any other activity.  In order to write a computer program, you must understand what the program is to accomplish.  As a software developer, I will be required to interview the intended users of the system, determining what is really needed.  Questions I would ask include: What platform the program or system is to be run on?  How the user wants their data to be displayed?  Are there any specialties they want the program to perform? Next, I must determine how the objective will be accomplished.  Ways to accomplish this step is creating a list of program requirements, checking off each requirement as it is added to the program, and ensure each requirement requested has been fulfilled.  Finally, I express the required steps as a computer program using programming language.  A programming language is chosen through specific criteria such as program requirements, graphical interface, or command line interface platform.  Critical thinking standards for computer technology include clarity of language, precision in numbers, accuracy of information, and relevance.  I believe this course has helped me to understand myself better and how improving my critical thinking skills will help me succeed in the workforce.

The a few nights ago, I was watching an old segment from the Today Show.  They had a segment (loosely) called “What people are talking about at the water cooler.”  They gossiped about the latest trends and headlining celebrities.  While I plan to spend 40 hours (or more) at my new career, I can’t help thinking about the people I will work long hours with.  Group dynamics and emotive language came to mind.  Emotive language is a masterful use of language we find hard to resist.  While language is used to convey information, emotive language uses carefully chosen words to appeal to the listener’s feelings, desires, and needs.  Emotive language reveals much about the speaker’s attitude and feelings toward a given subject.

In closing, I want to appreciate the opportunity to transfer critical thinking skills toward a bright future in Information Technology.  While there are other critical thinking concepts I could demonstrate on paper, I have spent time reflecting upon many of them as they apply to the workforce and my Apollonian self.  I have a passion for creating and developing something new that will change the world of computers…someday.  Through critical thinking, I know I will continue learning as my job skills get stronger.  I may not be slaying dragons and playing music, but Zeus would be proud!