A communication management plan is a document that will help guide a project. It is part of the overall plan for the project’s communication for the lifetime of the project, and will also define the communication requirements and how information is distributed during for the project. The Project Manager take a proactive role in ensuring effective communications on a project, taking a contingency approach to communicating with employees and communicate on a personal level. They can also suggested methods or technologies for conveying the information to the team and stakeholders and what will be the frequency of communication.
Project communications management is an important part of the project life span. Failure to communicate during the starting phases of a project may result in an unclear project scope and unrealistic schedule for each phase. A communication management plan’s goal is to ensure a timely and appropriate generation, collections, dissemination, storage and disposition of project information. One of the main things which should be address is the communication requirements for stakeholder; the people who may be impacted by the success or failure of a project. Therefore, inclusion of their perception regarding the project is important for the communication management plan’s success. Having a communication plan for stakeholders is an important element in project management, and needs to be carefully formulated. Its layout generally includes the stakeholder identified roles and the designed management strategy. The information to be communicated must have an appealing format, meaningful content, and good level of detail.
Stakeholder Management is an important discipline that any project manager can use to win support from others, helping to ensure that the projects succeed where others may have failed. Analysis of the project’s stakeholder is the technique used to identify the key people who have to be won over the life span of a project. Building the support that will help the project succeed. A project manager can use the opinions of the main stakeholders to shape projects at an early stage, making it more likely they will support you. Their input can also improve the quality of your project. A project which has gained main support from the stakeholders may win more resources, making more possible that the projects will be successful. By communicating with stakeholders early and frequently, the project manager can ensure that they fully understand what the team is doing and understand the benefits the project.
If issues starts to arise an escalation procedures for will help to resolving issues and may result in a revision procedures for updating the communication management plan. For communication to success each member of the project team needs to have a mixture of technical and soft skills, like social networking communication. If communication is still an issue a glossary of communication terminology can be used to help the project team communication on a more common ground. One popular communications method is weekly reporting method, when every employee composes an e-mail report, communicating the to team about information on their activities of the preceding week, plans for the following week, and any other information deemed relevant to the group.
In conclusion, a communication management plan is an extremely important part of leading a successful project. Project managers define how to format communications with their team members and stakeholders. Having a successful and clear relationship with stakeholders helps a project gain support and resources for a team. The support of stakeholders, a team’s hard and soft skills set contribute greatly to a project’s success and defined by the communication management plan.